Monmouth Ocean Regional REALTORS®
Confidentiality Policy

This Confidentiality Policy (Policy) is adopted in order to ensure matters which are to remain known only to certain persons affiliated with the Monmouth Ocean Regional REALTORS® (Association) are kept that way.  Monmouth Ocean Regional REALTORS® members and staff are frequently involved in proceedings or actions that involve information that should be kept private.  The purpose of this Policy is to define and set forth what information that is and to inform members and staff of procedures to be followed to ensure confidentiality.

The Policy is applicable to all members of the Monmouth Ocean Regional REALTORS® who serve in voluntary governance positions.  Voluntary governance positions include all members of the Executive Personnel Committee, Board of Directors, Committees, Sub-Committees, Adhocs, and Task Forces.

Confidential Information includes but is not limited to any information pertaining to Monmouth Ocean Regional REALTORS®’ matters of competition, current or anticipated operations, Human Resources, procedures, Third-Party relationships and agreements, work product, and personal identification information.  Some examples of Confidential Information are:

  • Information related to any previous, current or anticipated Professional Standards proceedings (including Ombudsman, Mediation, Ethics and Arbitration programs)
  • Information related to Professional Development programs and the creation of such programs that are specifically identified as confidential
  • Information related to the development of any artwork, marketing material, graphic design, and other printed material used by the Association, its staff and members
  • Information concerning the process used to create and publish the Association magazine, newsletters, podcasts and any other communication tool utilized by the Association
  • Information related to vendor contracts and any proprietary information learned by the Association in obtaining and fulfilling its obligations pursuant to vendor contracts
  • Any information related to government affairs and political involvement programming of the Association not otherwise required to be made public (e.g. process used to determine campaign contributions, discussions surrounding decisions for campaign contributions and endorsements, and membership data, etc.)
  • Information pertaining to the process used to create and publish the Association Forms Library that is specifically identified as confidential
  • Information related to personnel decisions (e.g. hiring, firing, promotion, reprimand, salary increases, etc.)
  • Information related to the identity of any individual such as date of birth, social security number, tax ID number or other private/secure information
  • Financial information including credit card numbers, account numbers and other finance related instruments
  • Information obtained pursuant to closed meetings of Association Committees, Board of Directors of Executive Committee Meetings.
  • Any other information not generally known that if disseminated could be reasonably expected to adversely affect the Association

General Non-Disclosure of Confidential Information

At no time shall an Association member disclose Confidential Information unless expressly permitted to do so at the discretion or direction of the CEO of Monmouth Ocean Regional REALTORS®.  Further, unless expressly permitted to do so, at no time shall an Association member make copies of confidential information except as may be required in the performance of the person’s job duties or voluntary governance position duties.

Governance

From time to time, it may be necessary or required for meetings of Monmouth Ocean Regional REALTORS® leadership (i.e. certain committees, Executive Committee, Board of Directors) to be held in executive session.  The proceedings of these meetings are confidential in nature and shall not be disclosed to individuals who were not present at the meeting.

Any information discussed at a meeting held in executive session or documents that are disseminated are to remain or documents that are disseminated are to remain confidential and may not be shared with anyone not in attendance.

Member Information

Members of the Association frequently provide information to the Association related to membership requirements of the National Association of REALTORS®, New Jersey REALTORS® as well as information regarding contributions to the REALTORS® Political Action Committee.  Any information provided to the Association for these limited purposes shall be deemed confidential and may not be shared with any other member of the Association or with Association staff holding position to which the information would not be relevant.

Acknowledgment

By agreeing to serve in an Association voluntary governance position, each Applicable Person agrees to abide by the terms of this policy.  Applicable Personals also acknowledge that Confidential Information learned or discovered during the course of the person’s affiliation with the Association is the sole property of the Association and further agrees to leave any hard copies containing Confidential Information in the possession of the Association upon either the end of the Applicable Person’s affiliation with the Association or the end fo the person’s service in a voluntary governance position.

As a condition of the service to hold a position of service on the Board of Directors, Executive/Personnel Committee, any Standing Committee, Special Committee, Sub-Committee, Task Force or Adhoc of the Monmouth Ocean Regional REALTORS®, members are required to sign the following statement:

Monmouth Ocean Regional REALTORS®
Confidentiality Policy Acknowledgement

By agreeing to serve in an Association voluntary governance position, I agree to abide by the terms in the Confidentiality Policy of the Monmouth Ocean Regional REALTORS®.  I also acknowledge that Confidential Information learned or discovered during the course of my affiliation with Monmouth Ocean Regional REALTORS® is the sole property of Monmouth Ocean Regional REALTORS® and further agree to leave any hard copies containing Confidential Information in the possession of Monmouth Ocean Regional REALTORS® upon the end of my service in a voluntary governance position.

agree to abide by the terms and conditions stipulated in the Confidentiality Policy.  I acknowledge that I have received a copy of the Policy and have reacy its terms very carefully.  I understand that my failure to abide by the terms of the Policy may result in my immediate dismissal from my volunteer governance position with the association as well as my Good Standing membership status with the Monmouth Ocean Regional REALTORS®.

Clear Signature

Monmouth Ocean Regional REALTORS®
Antitrust Policy

ANTITRUST – Monmouth Ocean Regional REALTORS® is a not-for-profit trade organization whose membership is voluntary and whose objectives are:

  1. To unite those engaged in the recognized branches of the real estate profession for the purpose of exerting a beneficial influence upon the profession and related interests.
  2. To promote and maintain high standards of conduct in the real estate profession as expressed in the Code of Ethics of the National Association of REALTORS®.
  3. To provide a unified medium for real estate owners and those engaged in the real estate profession whereby their interests may be safeguarded and advanced.
  4. To further the interests of home and other real property ownerships.
  5. To unite those engaged in the real estate profession in this community with the New Jersey REALTORS® and the National Association of REALTORS®, thereby furthering their own objectives throughout the state and nation and obtaining the benefits and privileges of membership therein.
  6. To designate for the benefit of the public, those individuals authorized to use the terms REALTOR®, REALTORS®, and REALTOR-ASSOCIATE® as licensed, prescribed, and controlled by the National Association of REALTORS®.

All attendees of any event, meeting, class of activity of the Association agree to comply with any/all Anti-Trust laws established by the Federal, State, County governments or other entities who exercise control and legal authority over this entity.

It is each individual’s responsibility to ensure that the Association is neither engaging in behavior that is or could be interpreted as violating Anti-Trust Laws, rather, to ensure that participants have a forum to freely express diverse opinions without in any means attempting to influence the free market.

agree  to abide by the terms and conditions stipulated in the Antitrust Policy.  I acknowledge that I have received a copy of the Policy and have read its terms very carefully.  I understand that my failure to abide by the terms of the Policy may result in my immediate dismissal from my volunteer governance position with the Association as well as my Good Standing membership status in Monmouth Ocean Regional REALTORS®.

Clear Signature

Monmouth Ocean Regional REALTORS®
Conflict of Interest Policy

Purpose- a director, officer, or member (collectively a “Member”) of the Board of Directors or any Committee (collectively, a “Committee”) of the Monmouth Ocean Regional REALTORS® (MORR) who is an “Interested Person” shall recuse himself/herself from discussing or voting on any question or matter in which he/she has a personal pecuniary interest that might be affected by the disposition of the question or matter.

For purposes of this Policy:

  • Any director, officer or member of any Committee of MORR, who has a direct or indirect financial interest in a matter being considered is considered an Interested Person.
  • A person has a financial interest if the person has, directly or indirectly, through business, investment or family ownership or investment, an interest in any entity (whether a corporation, partnership, limited liability company or other legal entity) or as an individual, that provides or seeks to provide goods, products or services to MORR or otherwise has or seeks to engage in a transaction or contractual agreement with MORR (collectively a “Transaction”)

Voluntary Recusing

Nothing contained in this Policy shall preclude a Member from voluntarily recusing himself/herself from the discussion or vote on a transaction and/or issue where the Member believes that he/she has or may have a conflict of interest.  Nothing contained in this policy shall mandate that a member state a reason for recusing himself/herself

Duty to Disclose

An Interested Person shall fully disclose his/her financial interest in any Transaction under consideration to the other members involved in decision making activities.

If a person involved in a decision-making activity believes another member may be an Interested party, said member has a duty to site such belief to the Chair.

Determining Whether a Conflict of Interest Exists

After disclosure of the financial interest and all material facts, and after any discussion with the Interested Person, he/she shall leave the meeting and the remaining members shall discuss and vote upon whether a conflict of interest exists.

Procedures for Addressing a Conflict of Interest

  1. An Interested Person may make a presentation at a meeting, but after the presentation, he/she shall leave the meeting during the discussion of and the vote on the transaction involving the conflict of interest.
  2. The Chair shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed Transaction.
  3. After exercising due diligence, the Board of Directors or Committee shall determine whether MORR can obtain with reasonable efforts a more advantageous Transaction from a person or entity that would not give rise to a conflict of interest.
  4. If a more advantageous Transaction is not reasonably possible under circumstances not producing a conflict of interest, the Committee shall determine by a majority vote of the disinterested members whether the Transaction is in the best interest of MORR, and whether it is fair and reasonable. In conformity with the above determination, it shall make its own decision as to whether to enter into the Transaction.

Violations of the Conflicts of Interest Policy

  • If a Committee has reasonable cause to believe a Member has failed to disclose actual or possible conflicts of interest, it shall inform the Member of the basis for such belief and afford the Member an opportunity to explain the alleged failure to disclose.
  • If, after hearing the Member’s response and after making further investigation as warranted by the circumstances, the Committee determines the Member has failed to disclose an actual or possible conflict of interest, it shall so advise the President of MORR who may bring the matter to the Board of Directors for appropriate disciplinary and/or corrective action.
  • The Board of Directors may exercise any/all remedies at its disposal including (but not limited to) suspension/expulsion, Code of Ethics Professional Standards action and/or civil relief from a court of jurisdiction of/from the Member.

agree  to abide by the terms and conditions stipulated in the Conflict of Interest Policy.  I acknowledge that I have received a copy of the Policy and have read its terms very carefully.  I understand that my failure to abide by the terms of the Policy may result in my immediate dismissal from my volunteer governance position with the Association as well as my Good Standing membership status in Monmouth Ocean Regional REALTORS®.

Clear Signature